Administrative Secretary

The Euro-Mediterranean Foundation of Support to Human Rights Defenders (EMHRF) invites candidates to apply for a position as Administrative Secretary.

Background:

The Euro-Mediterranean Foundation of Support to Human Rights Defenders (EMHRF) is a Danish-based foundation established in the end of 2004. The Foundation aims at supporting human rights defenders by means of small scale, flexible funds and is envisaged as a specific initiative for the South and East Mediterranean region. The Foundation’s trade mark is to support human rights defenders in difficulty or at risk as well as capacity building of innovative projects carried out by small human rights organisations and groups that do not have the capacities to maintain contacts with the main donors or fall outside mainstream donors’ categories (www.emhrf.org).

The Secretariat is located in the city center of Copenhagen and consists of a Programme Coordinator and a student assistant working in close contact with the Board of the EMHRF, consisting of nine members.

Duties:

The job is administrative. The main duties of the administrative secretary will be:

Prepare the practicalities of meetings (calendar, flights, hotel, per diem, etc.)
Prepare documents and letters (reimbursement, ensure editing if needed, translations, etc.)
Make reimbursements and transfers related to the EMHRF activities
Facilitate the management of donors contracts (monitoring deadlines, obligations, reporting)
Facilitate the management of grantees contracts (monitoring deadlines, obligations, reporting)
Office management and logistics (filing, equipment, supplies, letters)
Handle insurance, time registration and holidays issues
Create and maintain database
Prepare documentation for book keeping
Advise on potential investments, saving
Assist with small translations, manage relations to translators and interpreters
Recruitment of interns and student assistants if needed
Facilitate staff developments if needed (training, etc.)
Ensure reporting and evaluation of the activities

Qualifications:

Excellent working knowledge of English and French (Danish an additional advantage)
Computer literacy
Developed communication skills (oral and written)Ability to keep strict deadlines and deal with several projects simultaneously
The administrative secretary should be self-motivated, well organized and able to work fast.

Working hours and wage:

The administrative secretary will be employed to work 37 hours per week according to the Danish scale of wages based on qualifications and experiences.

Start of assignment: as soon as possible.

To apply: Interested applicants should submit a resume/CV and letter of motivation in English no later than April 25, 2008 to Mrs. Anne-Sophie Schaeffer: asc@euromedrights.net with cc to Mr. Jens Juul Petersen: jjp@euromedrights.net

Administrative Secretary

Deadline...